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DRIVEN DAY TERMS AND CONDITIONS 2023/2024

 

  1. The price charged per day is as agreed with either teams, single guns and Agents.
     

  2. Should you (the client) wish to change the agreed and booked date at any time or for any reason, all effort will be made to accommodate this but this cannot be guaranteed.    Any agreed date change will only be for the current season and cannot be transferred to any following season and may incur further charges. 
     

  3. Payment terms :  As agreed.  The price quoted and agreed must be paid by the due date or dates.   Clovelly Shoot reserves the right to increase the price quoted  as stated on our invoice (5% surcharge) if  full payment is not made within the agreed payment terms. Alternatively Clovelly Shoot reserves the right to cancel your day.   Any payments made will be refunded when the day is resold.
     

  4. The price does not include accommodation, keepers tips, loaders or cartridges which are payable on the day as necessary. Any loader arranged  on your behalf is  a private agreement between the gun and the loader and they must be paid on the day. The Clovelly Shoot is not responsible for them in anyway.
     

  5. No refund will be given for any team/single gun or guns or parties  failing to attend or partake on the day.  
     

  6. The price quoted includes catering for a maximum of 10  guns shooting and refreshments in our bbq Lodge.  Extra catering can be provided at a cost of £20 pp payable on the day.  Extra numbers to be provided at least 7 days in advance.  
     

  7. Overages, when applicable,  will be agreed and paid for on the day in advance with the Shoot Captain or his representative. Overages will only apply if the birds shot equate to more than 5% of the agreed bag and are payable on the day. (Not applicable to Syndicate Days).
     

  8. In the case of any unforeseen underage or overages,  a shot count of 4:1 will apply along with a 5% allowance of the  agreed bag.  In the event the agreed bag is not achieved and taking into account this, a credit in the form of that number of birds may be issued against shooting for the following season only.
     

  9. In the event that all guns do not partake for the whole day, Clovelly Shoot reserves the right to adjust the shot bag accordingly to the number of guns shooting.
     

  10. The Shoot Captains agreement on any decisions made during the day will be deemed to have been agreed with all members of the team. (Not applicable to Syndicate Days)
     

  11. Clovelly Shoot does not take any responsibility for accommodation organised on behalf of guns or guests.  All arrangements to be made directly between the team and the hotel.
     

  12. All guns must have a current UK gun licence and all necessary insurance.  Clovelly Shoot must be informed in advance of any inexperienced guns and necessary loaders or instructors to be organised. Clovelly Shoot to be informed in advance of any children shooting. (Minimum age 14 years).
     

  13. Dogs are welcome at Clovelly but each team/gun must be aware that at all times, we reserve the right to pick up birds around the guns at all times.
     

  14. The Red Lion is not in anyway connected to the business/running of day by  The Clovelly Shoot and any bookings/arrangements/cancellations/closure from them are separate and individual to the client and hotel.
     

  15. Syndicate days will have a maximum of 10 guns shooting.

 

SERVICES TO BE PROVIDED BY THE CLOVELLY SHOOT

 

The Clovelly Shoot will provide the following :

 

  1. A welcome and safety briefing for all members of the party. The day will be run by either Charles Goucher or his representative.

  2. The services of Beaters and Pickers-up. 

  3. Loaders can be provided by prior request - all payments are the responsibility of the guns on the day.

  4. Charles Goucher or James Dickson  will be present throughout the day and will be in charge of the day.

  5. If any gun is deemed as unsafe for any reason, The Clovelly Shoot reserves the right to exclude that gun/individual from shooting on the day. Excessive drinking is strictly not allowed and may result in the gun responsible being excluded from the day.

  6. The Clovelly Shoot does not provide transport on the shoot but this can be arranged independently through the Clovelly Estate who may be able to hire an Estate Landrover (holds approx. 7/8 people).   Please contact them directly for a quotation at least 7 days prior to the booked day.
     

CANCELLATION BY CLOVELLY SHOOT

 

  1. Clovelly Shoot reserves the right to cancel  the day due to any unforeseen event, severe weather, etc that may be imposed on the shoot, either before the commencement or during the day.
     

  2. Clovelly Shoot strongly recommends insurance is taken out prior to your booked shooting (minimum of 14 days prior to the date).   We suggest you look at www.gunsonpegs.com who are now offering insurance As The Shoot is not liable for any disruption/cancellation/refunds or replacement to the day caused by adverse weather conditions. 

 

CANCELLATION BY THE CLIENT

 

  1. No guarantee can be made by The Clovelly Shoot to transfer a day if cancelled by the client for any reason, although every effort would be made to find a mutually agreeable day within the same season only but no guarantee can be made.`
     

  2. In the event that the Clovelly Shoot is stopped due to Government Restrictions as a direct result of Covid-19 or you have Covid within your team, The Clovelly Shoot will endeavour to change the date to a suitable date within the same season (2022/2023 end 1st February 2023). 
     

  3. The Clovelly Shoot will  refuse anyone shooting who has not followed Government Guide lines in operation at the time. 
     

  4. Please refer to the Addendum on Covid-19 in our Risk Assessment and in signing these Terms and Conditions ( on form 4) I confirm that the whole team will adhere to this and I also confirm that all the information has been sent to all the team. All information in this Addendum over rides previous instructions during your day and may be subject to change at any time.  The Clovelly Shoot cannot be held responsible for any contraction of illness/disease.
     

  5. The Terms and Conditions relate to your booked days shooting with us (The Clovelly Shoot) and the day is not linked to any other outside party, accommodation or general arrangements that may be made by any member of your party.  Should accommodation be unavailable, but The Clovelly Shoot is still able to operate, we are unable to transfer any days shooting.

AVIAN FLU POLICY (or similar disease)

 

  1. Clovelly Shoot cannot be held responsible for any restrictions imposed due to governmental/local authority rulings or any other notifiable disease outbreak. Insurance is available.

 

 

Force Majeure: 

The Clovelly Shoot will not be liable for failure or delay to perform obligations under this Agreement, which have become practicably impossible because of circumstances beyond the reasonable control of the applicable party. Such circumstances include without limitation natural disasters or acts of God; acts of terrorism; labor disputes or stoppages; war; government acts or orders; epidemics, pandemics or outbreak of communicable disease; quarantines; national or regional emergencies; severe weather conditions or any other cause, whether similar in kind to the foregoing or otherwise, beyond the party’s reasonable control. 

Written notice of a party’s failure or delay in performance due to force majeure must be given to the other party no later than five (5) business days following the force majeure event commencing, which notice shall describe the force majeure event and the actions taken to minimize the impact thereof. All delivery dates under this Agreement affected by force majeure shall be tolled for the duration of such force majeure. The parties hereby agree, when feasible, not to cancel but reschedule the pertinent obligations and deliverables for mutually agreed dates as soon as practicable after the force majeure condition ceases to exist for one season only and a levy will be imposed. 

 

 

SAFETY
 

  1. Clovelly Shoot reserves the right at any time to prohibit members of the party from taking part in the shoot with no obligation or refund of the cost or to pay any losses or costs suffered as a result.   The reasons for this,  will include failure of a member of the party, to meet all the legal requirements and if a member is acting in an unsafe and irresponsible manner etc for any reason whatsoever.
     

  2. We expect all teams to be respectful to all member of the Clovelly team at all times and at not  drink to excess or to a degree that affects the security of any person at Clovelly.
     

  3. It will be assumed that every member of the team is experienced unless informed to the contrary.  Clovelly Shoot will reserve the right to refuse any member to shoot if they feel they are either a danger to themselves or others. In this event, no refund will be given.
     

  4. All guns to be responsible at all times and only shoot as per the direction of the shoot captain. 
     

  5. Each member of the team is responsible for their gun/guns, dogs  and equipment at all time.  The Clovelly Shoot takes no responsibility for guns either during the shoot or during overnight stay. 
     

  6. Gun cabinets are available at The Red Lion Hotel and use of these is strictly directly via the Hotel and we have no responsibility on their use etc.
     

  7. The Clovelly  Shoot must be informed in advance of any inexperienced guns participating on the day so that loaders/tuition may be organised at an extra charge.
     

  8. All guns and visitors to read and sign the Risk Assessment which was sent to you in advance.
     

  9. Only children between the ages of 14 and 17 will be allowed to shoot and this is only providing that a dedicated loader/loader Instructor is employed throughout the day to supervise at all time.
     

  10. I understand the topography at Clovelly can be very steep and should any team member choose to bring their own well behaved dog, this is entirely at their own risk.  Clovelly Shoot working dogs will be picking up throughout the drive.
     

  11. All guns and guests must be aware that part of Clovelly Estate involves coastal paths and respect and care to the public must be observed at all times. 

INSURANCE & LICENCES

 

  1. All guns must have a current UK Shotgun Certificate or Overseas Visitors Shotgun Permit  and Clovelly Shoot reserves the right to see these on the day. We reserve the right to exclude any member who cannot produce these.  We will assume each gun possesses a licence unless we are informed otherwise. 

 

  1. We do not offer secure facilities for valuables and would request these are not brought.

 

  1. The Clovelly Shoot has full public liability Insurance.   We recommend all guns and teams take out cancellation insurance. Please see our info sheet for contact details.

 

I have read and agree the above terms and conditions on behalf of myself/all in my party and will pass this information onto them.    I also confirm that the Risk Assessment including Covid-19 notes has been passed onto the whole team who will adhere to all therein. 

 

 

 

 

 

Signed and Dated ………………………………………………….

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